Code of conduct

Throughout the GMAP Winter School (including both synchronous and asynchronous phases) participants (defined here as organisers, lecturers, tutors, other volunteers and registered participants) are expected to abide by the following Code of Conduct.

• The Europlanet GMAP Winter School is a professional networking experience and all participants should be kind to, and respectful of, all.
• The Europlanet GMAP Winter School is committed to equality of opportunity to ensure the conference experience does not discriminate against any individual on the basis of their gender, disability, ethnicity, religion or belief, sexual orientation, marital status, age, nationality or socioeconomic background, or other protected characteristic. 
• The Europlanet GMAP Winter School expects a diversity of views and opinions to be welcomed by open and constructive criticism of ideas rather than personal attacks on individuals. 
• Derogatory or belittling comments regarding an individual's research are unacceptable.
• Harassment, bullying, discrimination or intimidation will not be tolerated, and anyone asked to stop unacceptable behaviour is expected to comply immediately. Anyone violating the Code of Conduct may be asked to permanently leave the GMAP Winter School.
• Harassment includes but is not limited to:
  • Inappropriate or intimidating behaviour and language or threats of violence,
  • Unwelcome jokes,
  • Unwanted attention,
  • Offensive images,
  • Stalking,
  • Offensive comments related to gender, gender identity and expression, sexual orientation, disability, mental illness, neuro(a)typicality, physical appearance, pregnancy status, political affiliation, marital status, body size, age, ethnicity, national origin, nationality, immigration status, language, religion or lack thereof, or other identity marker,
  • Unwelcome comments regarding a person's lifestyle choices and practices.
• The GMAP Winter School encourages open discussion on social media (Bluesky, Facebook, LinkedIn, etc.), blogging platforms and channel-based messaging platforms (Discord) during the conference. The following rules aim to provide means by which GMAP Winter School participants can embrace social media and Discord while at the same time remaining respectful of presenting authors' work and protecting their research output:
  • It is prohibited to retain or share any scientific material at the Winter School if it has been marked as 'private' and/or includes the 'no sharing' icon. Never post any images or video online without the authors' explicit permission.
  • The default assumption is to allow open discussion of GMAP Winter School presentations on social media. However, please respect any request from authors to not disseminate the contents of their presentation if it has been marked as private and/or if they display the 'no sharing' icon.
  • On Discord, poor behaviour (e.g. repeated @mentions, uploading irrelevant/large numbers of files, creating large numbers of threads), harassment or discrimination of any kind may lead to a permanent ban from the Europlanet Discord platform.
  • You are invited to include the official hashtag, #GMAPWinterSchool2026, when sharing snippets of your time at the conference on social media.
  • The following icon may be downloaded for inclusion on slides or posters to clearly express when an author does not give permission to have their results shared via any social media networks, blogs or by any other communication channel.
• Anyone that observes or is subject to any violations against these rules should report of a breach of the Europlanet Code of Conduct by completing this form (please note: reports can be made anonymously).
• If there are any more general issues, observations or suggestions that you would like to raise, contact info@planetarymapping.eu, or the dedicated contacts communicated at the beginning of the school.

Personal data collected for the Europlanet GMAP Winter School will be treated confidentially and in compliance with the EU General Data Protection Regulation 2016/679. The information is used internally by the Europlanet and the organisers of the Winter School to contact applicants about the school and membership of Europlanet. It is never given out to third parties without the express consent of the applicant. You can unsubscribe at any time by clicking the link in the footer of emails or contacting info@planetarymapping.eu.